Safety & Security

The event operates under the City of Cape Town Events By-law and the City’s event-organising guidelines.

The framework requires:

• Documented safety/evacuation plan

• Medical plan

• Security and Access-control plan

• Venue operations plan

• Waste plan

All the above must be overseen by qualified professionals. 
​

Access Control & Accreditation

• Performers, educators and approved helpers receive colour-coded accreditation for back-of-house/loading areas.

• Parents and guests use public entrances only.

• Bag checks may occur at entry as part of the approved safety plan and venue rules. 
   

Medical & Security On Site

• Accredited medical and event security teams will be present in line with the City-approved safety plan. Schools should disclose relevant medical information during registration so providers can be briefed. (These are standard expectations in the City’s event-safety guidance.) 
   

Noise, Waste & Sustainability

• This is a live amplified event with scheduled and managed levels under the City’s events framework.

• An Event Waste Management Plan is implemented (separation, recycling, and post-event clean-up), with forms and processes provided by the City’s Solid Waste unit for events. 
   

Privacy (POPIA) & Children’s Information

• We use opt-in parental/guardian consent for learner images and personal data, in alignment with DBE guidance and POPIA’s conditions for lawful processing. 
   

Music Licensing

• Public performance of music at the event is licensed via SAMRO. Accurate set lists from schools enable royalty reporting to rights-holders.